Effective date: April 16, 2020

Cycle Dynamics (“us”, “we”, or “our”) operates the https://cycledynamics.physio website (hereinafter referred to as the “Website”) and provides cycling-related physiotherapy services (hereinafter referred to as “Services”).

This page informs you of our policies regarding the collection, use and disclosure of personal data when you use our Website and/or utilise our Services, and the choices you have associated with that data. We respect the privacy and confidentiality of the information provided by you and adhere to the Australian Privacy Principles. Please read our privacy policy below carefully.

We use your data to provide and improve the Website and our Services. By using the Website and/or utilising our Services, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from https://cycledynamics.physio/legal_pages/terms-and-conditions/.


  • Website: The Website is the cycledynamics.physio website operated by Cycle Dynamics.
  • Services: Services are cycling-related physiotherapy services (including cycling assessment and bike fitting) provided by Cycle Dynamics.
  • Personal Data: Personal Data means data about a living individual who can be identified from those data (or from those and other information either in our possession or likely to come into our possession).
  • Usage Data: Usage Data is data collected automatically either generated by the use of the Website or from the Website infrastructure itself (for example, the duration of a page visit).
  • Cookies: A cookie is a small file placed in your web browser with a small amount of data which may include an anonymous unique identifier and that collects information about your web browsing behaviour.
  • Data Controller: Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purposes for which and the manner in which any personal information are, or are to be, processed. For the purpose of this Privacy Policy, we are a Data Controller of your Personal Data.
  • Data Processors (or Service Providers): Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller. We may use the services of various Service Providers in order to process your data more effectively.
  • Data Subject (or User): Data Subject is any living individual who is using our Website and/or Services and is the subject of Personal Data.


Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Website to you.

Types of Data Collected

Personal Data

While using our Website, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to:

  • Name
  • Company name
  • Email address
  • Phone number
  • Billing and shipping addresses
  • Credit card details
  • Survey responses
  • Support queries
  • Contact form and blog comments
  • Social media handles

We may use your Personal Data to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or the instructions provided in any email we send.

You can review, correct, update or delete your Personal Data on the Website by either logging into your account (if you have created one) and making the changes yourself, or by contacting us directly to do so.

Usage Information

We may also collect information on how the Website is accessed and used (“Usage Data”). This Usage Data may include information such as:

  • Your computer’s Internet Protocol address (e.g. IP address)
  • Your browser type and version
  • The pages of our Website that you visit
  • The time and date of your visit
  • The time spent on those pages
  • Unique device identifiers
  • Other diagnostic data

Tracking & Cookies Data

Our website uses cookies and similar tracking technologies to analyse activity on our Website, provide social media sharing and liking functionality and help us provide a better website visitor experience. In addition, cookies and pixels may be used to serve relevant ads to website visitors through third party services such as Google Adwords and Facebook Adverts. These ads may appear on this website or other websites you visit.

Cookies are sent to your browser from a website and stored on your device. Use of cookies allows a website to tailor its configuration to your needs and preferences. Cookies do not access information stored on your computer or any Personal Data (e.g. name, address, email address or telephone number). Other tracking technologies are also used such as beacons, tags, pixels and scripts to collect and track information and to improve and analyse our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

  • Session Cookies. We use Session Cookies to operate our Service.
  • Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
  • Security Cookies. We use Security Cookies for security purposes.

Use of Data

Cycle Dynamics uses the collected information for various purposes.

Marketing communications are only sent to you if you have requested or subscribed to them. You can opt out of our marketing communications at any time by unsubscribing or emailing us and your request will be actioned immediately.

Any information you choose to make publicly available, such as blog comments on our website, will be available for others to see. If you subsequently remove this information, copies may remain viewable in cached and archived pages on other websites or if others have copied or saved the information.

Personally Identifiable Information

We use the information we collect to deliver our Website to you, including:

  • Communicating with you
  • Providing technical support
  • Sharing useful content
  • Measuring customer satisfaction
  • Diagnosing technical problems
  • To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information

Non-Personally Identifiable Information

We also use the information we collect in aggregated and anonymised forms to improve our Website, including:

  • Administering our website
  • Producing reports and analytics
  • Advertising our products and services
  • Identifying user demands
  • Assisting in meeting customer needs generally

General Data Protection Regulation (GDPR)

Legal Basis for Processing Personal Data under the GDPR

If you are from the European Economic Area (EEA), Cycle Dynamics’ legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

Cycle Dynamics may process your Personal Data because:

  • We need to perform a contract with you
  • You have given us permission to do so
  • The processing is in our legitimate interests and it is not overridden by your rights
  • For payment processing purposes
  • To comply with the law

Your Data Protection Rights under the GDPR

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Cycle Dynamics aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

  • The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.
  • The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.
  • The right to object. You have the right to object to our processing of your Personal Data.
  • The right of restriction. You have the right to request that we restrict the processing of your personal information.
  • The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.
  • The right to withdraw consent. You also have the right to withdraw your consent at any time where Cycle Dynamics relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

Our Policy on “Do Not Track” Signals under the California Online Protection Act (CalOPPA)

We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

Service Providers

We may employ third party companies and individuals to facilitate our Website (“Service Providers”), provide the Website on our behalf, perform Website-related services or assist us in analysing how our Website is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Analytics Providers

We may use third-party Service Providers to monitor and analyse the use of our Website.

Web analytics

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Website. This data is shared with other Google services. Google may use the collected data to contextualise and personalise the ads of its own advertising network.

You can opt-out of having made your activity on the Website available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page.

Behavioral Remarketing

Google AdWords

Google AdWords remarketing service is provided by Google Inc.

You can opt-out of Google Analytics for Display Advertising and customise the Google Display Network ads by visiting the Google Ads Settings page.

Google also recommends installing the Google Analytics Opt-out Browser Add-on for your web browser. Google Analytics Opt-out Browser Add-on provides visitors with the ability to prevent their data from being collected and used by Google Analytics.

For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page.


Facebook remarketing service is provided by Facebook Inc.

You can learn more about interest-based advertising from Facebook by visiting this page: https://www.facebook.com/help/164968693837950

To opt-out from Facebook’s interest-based ads follow these instructions from Facebook: https://www.facebook.com/help/568137493302217

Facebook adheres to the Self-Regulatory Principles for Online Behavioral Advertising established by the Digital Advertising Alliance. You can also opt-out from Facebook and other participating companies through the Digital Advertising Alliance in the USA http://www.aboutads.info/choices/, the Digital Advertising Alliance of Canada in Canada http://youradchoices.ca/ or the European Interactive Digital Advertising Alliance in Europe http://www.youronlinechoices.eu/, or opt-out using your mobile device settings.

For more information on the privacy practices of Facebook, please visit Facebook’s Data Policy: https://www.facebook.com/privacy/explanation


We may provide paid products and bookings within the Website. In that case, we use third-party services for payment processing (e.g. payment processors).

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors whose use of your personal information is governed by their Privacy Policy.

The payment processors we work with are:


Stripe is used to process payments on our online store. Their Privacy Policy can be viewed here.


We use Halaxy for physiotherapy practice management which includes functionality for booking appointments online where a booking deposit may be taken. Their Privacy Policy can be viewed here.

Links to Other Sites

This Website may contain links to other websites. These links are meant for your convenience only and do not constitute sponsorship or endorsement or approval of these websites.

Please be aware that we are not responsible for the privacy practices of such other websites. We encourage our users, when they leave our website, to read the privacy statements of each and every website that collects personally identifiable information.

This privacy policy applies solely to information collected by this website.

Children’s Privacy

Our Website does not specifically address anyone under the age of 18 (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from Children without verification of parental consent, we take steps to remove that information from our servers.


We collect several different types of information for various purposes to provide and improve our Services to you.

Types of Data Collected

Personal Data

When providing you with our Services, we may ask you to provide health, medical and social information, including but not limited to:

  • Current and past injury history
  • Medical and surgical history
  • Medications
  • Medical and imaging reports
  • Employment status
  • Family history
  • Physical activity

Use of Data

Cycle Dynamics collects information from you for the primary purpose of providing you healthcare so that we may properly assess, diagnose, treat and be pro-active in your healthcare needs.

Marketing communications are only sent to you if you have requested or subscribed to them. You can opt out of our marketing communications at any time by unsubscribing or emailing us and your request will be actioned immediately.

Personally Identifiable Information

We may use the information you provide in the following ways:

  • Administrative purposes in running the practice.
  • Billing and collection purposes, including, but not limited to, compliance with Private Health Fund, Medicare and Health Insurance Commission requirements.
  • Disclosure to others involved in your health care, including treating health practitioners, doctors and specialists outside this practice, as well as when referring for medical imaging. This may occur through written reports and referrals, verbal communication, and in the reports or results returned to us following referral.

Non-Personally Identifiable Information

We also use the information we collect in aggregated and anonymised forms for:

  • Teaching and quality assurance activities to improve individual and community health care
  • Practice management
  • Clinical research (additional consent would sought from you for any such use)

Service Providers

We may employ third party companies and individuals to facilitate our Services (“Service Providers”), perform Service-related services or assist us in analysing how our Service is used.

These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Practice Management

Providers we use in relation to managing our practice and providing our Services are as follows:


We use Halaxy for physiotherapy practice management which includes functionality for booking appointments online, payment processing and storage of clinical records. Their Privacy Policy can be viewed at https://www.halaxy.com/article/privacy.

We will not store or collect your payment card details. That information is provided directly to Halaxy whose use of your Personal Data is governed by their Privacy Policy.


We use Physitrack for provision of exercise prescription and telehealth services, and have elected to integrate their service with our Halaxy account. For information on the Personal Data collected by Physitrack and how it is handled by them, please refer to their Privacy Policy.


We use Tyro for electronic claiming of Private Health Insurance claims and EFTPOS facilities. Their Privacy Policy may be accessed here.

Website and Services

Retention of Data

Cycle Dynamics will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

Cycle Dynamics will also retain Website Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

Transfer of Data

Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside Australia and choose to provide information to us, please note that we transfer the data, including Personal Data, to Australia and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Cycle Dynamics will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

Disclosure of Data

Disclosure for Law Enforcement

Under certain circumstances, Cycle Dynamics may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court, government or law enforcement agency).

Disclosure for Other Legal Requirements

Cycle Dynamics may disclose your Personal Data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To protect and defend the rights or property of Cycle Dynamics
  • To prevent or investigate possible wrongdoing in connection with the Service
  • To protect the personal safety of users of the Service or the public
  • To protect against legal liability

If there is a change of control in one of our businesses (whether by merger, sale, transfer of assets or otherwise) customer information, which may include your Personal Data, could be transferred to a purchaser under a confidentiality agreement. We would only disclose your Personal Data in good faith and where required by any of the above circumstances.

Security of Data

We will use all reasonable means to protect the confidentiality of your Personal Data while in our possession or control. All information we receive from you is stored and protected on our secure servers from unauthorised use or access. Credit card information is encrypted before transmission and is not stored by us on our servers.

Whilst the security of your data is very important to us, no method of transmission over the Internet or method of electronic storage is 100% secure. We therefore cannot guarantee the absolute security of your Personal Data.


Should you have a privacy-related complaint, please contact us via our contact form and we will respond in a reasonable period of time following a review of the complaint. If you feel that we have not adequately addressed your complaint, then to the extent permitted by applicable law you may elect to contact the Privacy Commissioner or other relevant regulatory body in your jurisdiction.

Privacy Officer Contact

If you would like to update your contact preferences, ask us to remove your data from our mailing lists or submit an access request for personal information collected through our website or our products or services, please contact us via our contact form and our the Privacy Officer will respond to your request, subject to any applicable legislative requirements and limitations.

Such requests must be in writing and contain the following information:

  • The name and contact details of the data owner;
  • The data protection right to be exercised; and
  • A description of the applicable personal information.

To assist us in responding to your request, please be as detailed and specific as possible.

Changes to This Privacy Policy

As we plan to ensure our privacy policy remains current, this policy is subject to change. We may modify this policy at any time, in our sole discretion and all modifications will be effective immediately upon our posting of the modifications on this website.

Please return periodically to review our Privacy Policy.

Contact Us

If you have any questions about this Privacy Policy, please contact us via our contact form.